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Virtual Office Services

The first question is do you need a secure communications structure? The answer probably depends on the nature of your business. As a guide it is reasonable to assume that the following businesses or individuals are more likely to require secure systems than others: defence contractors, offshore tax advisors, political parties, politicians, financial institutions, lawyers, doctors, companies tendering for government contracts, private investigators and anyone who is not on speaking terms with their government!

The area of concern which impacts everyone is the storage of personal data by government departments. Generally when we talk about Data Retention by governments it is in the area of telecommunications where many governments store details of calls made and received as well as SMS/Text messages, websites visited your surfing history, IP addresses and copies of email headers and send and receive addresses. With cellular phones they also store location data and can pinpoint you within a few metres. The primary goal of government data retention is not crime and terrorist related it is mass surveillance. By careful analysis of the data which the government has gathered it can identify not only the actual location of an individual in real time but also determine who he associates with, what his interests are and if he should be deemed undesirable according to whatever formula they use to arrive at that decision.

Technology is now such that you can be almost anywhere and still maintain day to day control of your business interests. With well over 20 years experience in setting up offshore trading structures and communications facilities we are well positioned to hazard an educated guess at the likely direction of future developments in communications. The last five years has shown that things evolve incredibly fast and in many ways things have advanced much more quickly than anticipated especially in Voice over Internet (VoIP) which seven or eight years ago was far from perfect as far as the sound quality was concerned when compared to a landline. Now in late 2010 VoIP is comparable to a fixed landline and sometimes even superior assuming that you have a stable and fast internet connection. Here at ORCA we use just about every new facility the moment it becomes available - while evaluating them for both communications companies and our clients - this means we are well placed to pass judgment on the merits of the various cutting edge developments as they become available. One problem almost everyone faces when they operate internationally is that they often use numerous telephone numbers and messaging facilities in various locations around the world. The more internationalized you are the more complex it all becomes; the result is potentially more frustration to the customers and unwanted hassle to the people running the business. Many clients end up spending more and more time trying to keep track of all the calls, messages, faxes, online chat’s and emails, throw in a couple of voicemail numbers and the whole thing becomes a maze which can easily become totally unmanageable. Here at ORCA we undertake twice yearly assessments of the merits of all existing communications arrangements. This is because in common with any business simplification and proper structuring increases overall productivity and efficiency. We also make use of the technology which exists to unify our systems and route calls to any device, anywhere in the world, on any network. This means if a client has a crisis and needs our help or advice quickly a contact route will normally be available; it might not be the office they normally deal with but one of us will be just a text or phone call away. This is the goal and it is quite simple to put in place a communications system in several different countries using existing technology which is both 100% reliable and user friendly. Interestingly while updating this section of the site in summer 2012 what became apparent was just how much the operating costs have decreased whilst the actual performance of the facilities had improved immensely in the 2 years since the last major site update in 2010. For example in 2008 we paid 2.3c a minute for calls between Switzerland and the US, by 2010 it was down to 1.5c now we have unlimited calls for just $14.00 per month to 60 countries.

The most important goal with any communications facilities is to ensure that once the structure is in place all of your important calls, emails and faxes will reach you wherever and whenever you choose to receive them. A summary of the solutions we recommend follows. Keep in mind that whilst the services available vary from country to country most people have similar needs and problems so this summary is a good guide as to what you can achieve.

The Component Parts of your Communications or Virtual Office structure

Putting together the vital components of your offshore structure such as phone and fax facilities, mailing address and email facilities takes careful planning. It is crucial that the whole thing is done properly in order that it is both tax efficient and at the same time instils confidence in your potential clients. All of the services which we offer can either be used as stand alone facilities or combined with various other services to create a complete virtual offshore office structure. It is the customisation and creation of bespoke packages for clients that is our area of expertise. It doesn’t matter where you need a phone line or where you wish to create a virtual office we will be able to offer help and advise regarding the plus and minus points of a large variety of potentially useful worldwide locations.

Unlike most offshore service providers we know that just as our needs are unique so are yours, one size fits all is not an option, when you contact us we will quickly identify the best and most cost effective arrangements and advise on the most appropriate route to set things up.

As fax has diminished in importance and been replaced by email the option to have one phone line that can be routed anywhere has become much more attractive. This is especially so because even forwarding a number to a cellular phone has come down in price so dramatically over recent years. Only last week we were discussing the fact that calling a UK cell phone from a landline is now only 13p per minute (with some UK Phone companies) as opposed to 40p or more 10 years ago. In the US and Canada the same call from a landline to a cell phone is as cheap as 2c per minute. These changes in recent years such as discount calling plans with free calls to a selection of countries for a small fixed fee per month and of course Voice over Internet have all contributed to change the whole game plan and have reduced phone bills to around 25% of what they were 10 years ago. The key is to make it work effectively and avoid the hidden costs and pitfalls which can easily arise. Putting everything together is where ORCA can help because we know exactly what works and how to arrange everything to achieve the optimum results. Modern facilities can even direct your calls to different numbers according to where you are during the different parts of the day or week this means the line can be set to route to you during the day and an answering service or your cell phone after hours. The biggest plus with these state of the art routing systems is that they are very flexible and you choose how you utilise it.

Secure Communications: Keeping it private!

The first question is do you need a secure communications structure? The answer probably depends on the nature of your business. As a guide it is reasonable to assume that the following businesses or individuals are more likely to require secure systems than others: defence contractors, offshore tax advisors, political parties, politicians, financial institutions, lawyers, doctors, companies tendering for government contracts, private investigators and anyone who is not on speaking terms with their government!

The area of concern which impacts everyone is the storage of personal data by government departments. Generally when we talk about Data Retention by governments it is in the area of telecommunications where many governments store details of calls made and received as well as SMS/Text messages, websites visited your surfing history, IP addresses and copies of email headers and send and receive addresses. With cellular phones they also store location data and can pinpoint you within a few metres. The primary goal of government data retention is not crime and terrorist related it is mass surveillance. By careful analysis of the data which the government has gathered it can identify not only the actual location of an individual in real time but also determine who he associates with, what his interests are and if he should be deemed undesirable according to whatever formula they use to arrive at that decision.

VIRTUAL OFFSHORE OFFICES ETC LOCATIONS FROM A - M

VIRTUAL OFFSHORE OFFICES ETC LOCATIONS FROM N - Z

VIRTUAL OFFSHORE RESIDENCE


UK / Ireland020 7175 0041
(International +44 20 7175 0041)
US / Canada1 954 866 5986
(INTERNATIONAL +1 954 866 5986)
Australia and New Zealand+61 2 9191 7472
(INTERNATIONAL +61 2 9191 7472)
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