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Virtual Personal Assistants

A virtual assistant is a self-employed administrative or personal assistant who works remotely (usually at home although some operate collectively from offices) for various clients. Depending on the type of work these virtual assistant could be based anywhere worldwide but when it comes to integrating them with an offshore structure it needs careful planning. An example of this is lets say you have an American Delaware LLC and do not want it to have an actual American presence which can have negative tax implications but want it to appear outwardly as if it does to callers then this is achieved by employing a Canadian virtual personal assistant in lets say Toronto or Vancouver who if carefully selected will sound virtually identical to a person from California, the same applies with a UK LLP if you choose someone in Jersey who will sound much the same as someone from Surrey or Sussex.

The virtual personal assistant business has expanded so much there are assistants with massively divers skill sets that could be valuable to various professionals and consultants. These days, a virtual assistant is someone a lot of busy professionals just can't do without and it can save a fortune over the cost of employing a standard staff member and the other plus points are you get rid of all the red tape as outlined below.

Why do people hire virtual assistants?
A lot of people wonder how virtual assistants stay in business and why they are preferred to full time staff members. They see it from the viewpoint of why not just hire someone to work at your business full time?

It's pretty simple, really. It comes down to money and convenience. According to the US Bureau of Labor Statistics (BLS), an assistant in California made a weekly rate of $995 or €718 / £590 as of May 2012, while the same position in Florida earned a rate of $765 or €551 / £455. If the same employee was needed here in Zürich, Switzerland the cost would be $1,480 or £900 / €1090 per week because the cost of living here is brutally high and that's not even including benefits and bonuses. That's a hefty price to pay if you don't need someone around all the time or if you only need their help on a few dedicated projects.

A virtual assistant makes ends meet by working for multiple individuals and companies. Basically you can hire them to work for only the hours or tasks that you need them for and this makes them very cost effective. If you just need someone for 10 or so hours a week to take phone calls while you're in meetings or onsite with a customer, they can do that at a fraction of the price of a full time employee and just like an employee they soon learn about the business so nobody is any the wiser that they are not actually in the same office as the company they work for. If you need them to work more hours one week and less the next, they can usually accommodate that and usually can sub contract to a friend if the pressure gets really high.

What can virtual assistants do?
There are a vast variety of virtual assistants and they all have different and massively diverse skills. Some may gear their work more toward scheduling and logistics, while others may focus on web-based services like manning email accounts, doing research, adding to our updating websites and managing social media. Here are just a few things they can typically help you with.

  • Upload blogs or email newsletters
  • Respond to emails and set up email lists
  • Transcribe voice memos, conference calls and more
  • Run your calendar and plan your travel
  • Manage eBay and Amazon accounts
  • Input orders
  • Research projects or markets
  • Manage price lists and product information
  • Compile data into organized spreadsheets
  • Handle forwarded phone calls when you're unavailable or out of town
  • Any time-consuming or repetitive tasks
  • Help you hire other employees by doing preliminary research on candidates
  • Write and distribute standard business communications
  • Prepare presentations
  • Manage your social media accounts
  • Coordinate with vendors
  • Place orders for new supplies
  • Keep an eye on the tasks undertaken by actual staff members
There are actually so many things a virtual assistant can do, we can't list them all!

How to hire a virtual assistant
Just because virtual assistants can do all these tasks doesn't mean they can all do it equally well. We specialize in finding someone who has specialist experience in what you need.

The key is to write down a list of which skills you need, and we will find someone who can do them all! Below is a guide to pricing.

10 Hours / Month
Additional time at $18.00/hour

Includes 10 hours per month of agent time to assist you with general personal assistant tasks such as data entry, web research, phone calls, scheduling, etc.

Price: $180 per month
20 Hours / Month
Additional time at $16.00/hour

Includes 20 hours per month of agent time to assist you with general personal assistant tasks such as data entry, web research, phone calls, scheduling, etc.

Price: $320 per month

40 Hours / Month
Additional time at $12.00/hour

Includes 40 hours per month of agent time to assist you with general personal assistant tasks such as data entry, web research, phone calls, scheduling, etc.

Price: $480 per month


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(International +44 20 7175 0041)
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(INTERNATIONAL +1 954 866 5986)
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(INTERNATIONAL +61 2 9191 7472)
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